Attendees:

Michael Atkinson (MA)	Stuart Skyte (SS)
Helen Henderson (HH) (Secretary)	Geoff Woodward (GW) (chair)
Donald Jones (DJ)

1. Apologies:

Richard Groves (RC) (Treasurer)	Felicity Lusk (FL)
Felicity Hill (FH) (Cluttons)	Hilda Schiff (HS)

2. Minutes:

The minutes of the Board Meeting of 9^th October were agreed and accepted as a true and accurate record of the meeting.

3. Matters Arising:

Gardening: it was noted that the weather was too warm for the planned planting.

British Waterways: a letter has been sent about overhanging trees, but no reply received.

6/8/10 The Crescent: The Restrictive Covenants state in “no external alterations ... shall be erected unless plans have previously been approved by the transferor” [OWMC]. Formal application is awaited.

Parking Study: A quotation of £3525 had been received and was accepted. The brief for this will involve a meeting with members of the Board to ensure that all concerns are covered.

Other items were held over to the next meeting for a report from FH.

4. Financial:

Budget: The budget presented was approved and the management fee will remain at £300.

Arrears: The only arrears are those still in probate.

5. Gardening & Estates:

Bike Racks: The racks have been delivered and are waiting to be installed.

Flooding: The works have been completed and appear to be preventing flooding.

Ponding: The works have been completed and appear to be preventing ponding.

Aristotle Court/The Wrens: Nick Compton Burnett had contacted the Chairman asking why the agent was being changed. He was asked if he could put his concerns in writing but no letter has been received as yet.

Churchill Court: The letter has been sent about the windows, but no reply received.

Wheelie Bins: The 4 separate bins are a short term solution. In the longer term the City Council plans to have fewer bins. The Residents Association is working with a local environmental group to recycle Tetrapak cartons.

Gate in Merton Court: Repairs have been carried out, to be on the agenda for the next meeting.

41 Merrivale Square: Planning application has been applied for, but the Company has not received a copy.

Methane Monitoring: Giffords have reported that the flow readings are unusual. They have not reached the trigger level, but Giffords will continue to monitor and report back.

6. Date and Location of Next Meeting:

The next meeting will take place on Monday 19^th March at 7.45 at 40 Balliol Court.